Announcements on Virtual United

Announcements pop up and display prominently to catch attendee's attention.

See what announcements look like and learn how to launch them as an organizer.


See the bottom of this resource for templates and example announcements.



Announcements are best utilized for:


Event Activities

  • Instruct attendees to switch tables and find a new conversation

  • Welcome attendees and tell them to put there information in the everyone channel

  • Encourage attendees to put the referrals they are looking for in the chat so people can find them

  • Tell attendees to add a themed emoji to their name to indicate their interests

Call-To Actions

  • Instruct attendees to sign up for the next event

  • Display your promotional material and encourage users to visit your site

  • End the event

Room Activities

  • Tell attendees to set up room topics with their topics

  • Tell attendees to switch it up!



Example Announcements:


General welcome messages:


Welcome to the event! Your organizer for this event is Benny Pekala find their profile in the open space if you have any questions. We will be starting the activities at 3PM


Welcome everybody! Please utilize the chat and make sure to fill out your profile with any information you want other attendees to see. To edit your profile click the person icon in the upper right of the screen.


Room Activities (Topic Activities):


Time to SWITCH IT UP! Musical chairs style. Leave your current room and start or find a new one!


**(after launching this, the organizer should move around and tell people to break it up)**


Name your room! When you start rooms you can add a topic. Enter your industry or something fun you want to talk about to let people know what to expect when they enter!


If this is a cocktail party or coffee hour-->> Tell people to start a room based on the beverage they have!


Unite with your fellow coffee drinkers! Or tea? Start a room with your beverage of choice and let people join you who are in the same boat.



Instructing Attendees to Watch Presentation:


Hey everyone! Please join us for a quick presentation in the Main Room 🌟🌟🌟 To join, scroll and find the room named "Main Room 🌟🌟🌟" and click "Join".


Using Emojis for Activities:


We're doing an activity where you will place an emoji in your profile to let other attendees know what you do! For all emojis you can copy paste them from here and then edit your profile by clicking the icon in the upper right. Place the emoji at the beginning of your name!

If you are a Musician place 🎸

If you are an Instructor place 🏛 or 🧑‍🏫👩‍🏫

If you are an Employer place 🏢

If you are a Student place 🎓


With questions find a Host 🌟 (they will have this star in their profile).


(copied from below Cocktail Party/Happy Hour announcements)

What are you drinking? Copy paste one of these emojis and edit your profile by clicking in the upper right to paste in what you're drinking tonight.

🍺🍻🍹🥂🍸🥃🍷🍾🧉

🧃🍶🍵🫖🥤🧋🥛🧊


(copied from below Job Fair announcements)

Time to find a new employer! Students click 'Leave Convo'. Next, find a conversation with an Employer 🏢 in their headline and click 'join' on their conversation. If there are no rooms open you can wait until the next round or find a Host 🌟 and join them.


Switch table notices:


Hey Everyone! In 5 minutes we will be switching up the conversations. Wrap up what you are talking about and prepare to find someone new to talk to! We will notify when time is up.

~

Time to switch! Go ahead and click 'Leave Convo' in the bottom right. Then find a profile of someone you haven't met yet and click 'Start Conversation'. You can also join active conversations.


Hey Everyone! Time to find someone new to talk with! Leave your current conversation or find someone in the crowd and invite them to join you. To invite someone to come to you click their profile then click 'Invite'.


Chat activities


Welcome to the event! Please message the #everyone chat a quick introduction and mention who you are looking to meet.


Time to chat someone new! Find someone at the event who you haven't talked with and send them a chat asking them a funny question. If they reply click their profile and start a new conversation with them!


Please utilize the chat to share private messages with each other! At any time during the event you can message anyone else who is here directly.


Call-to-action messages


Thanks for coming everyone! Before you get started make sure to click www.link.com to download your free networking tips and tricks!


Special offer to event attendees! Discount on advertising services offered by The Speaker go to www.clickhere.com to claim your reward.


For more information on membership packages visit our website at www.website.com.


End event messages


Thank you everyone for coming! Make sure to register for our next event on May 1st by visiting www.website.com.


Thank you for coming! Make sure to fill out the Post Event Survey at https://forms.gle/UYkWAwkmipftdjv4A


The event is over! If you want to stick around the speaker will stay to answer questions for another 30 minutes.


You don't have to go home but you can't stay here! Our event for today is over thank you so much for coming! See you next time, Benny.



Specific Event Format Announcements


Cocktail Party / Happy Hour


Everyone grab your drinks and your smiles! At this cocktail party you can feel free to move around and mingle with fellow attendees.


Funny story time!! Everyone has to tell a funny story about themselves. No criteria, no exceptions. Go!


What are you drinking? Copy paste one of these emojis and edit your profile by clicking in the upper right to paste in what you're drinking tonight.

🍺🍻🍹🥂🍸🥃🍷🍾🧉

🧃🍶🍵🫖🥤🧋🥛🧊



Job fair


Welcome to the Job Fair! Enter your information in your profile. (edit profile by clicking icon in upper right corner of screen). Find a room and join to learn more about each organization!

If there are no open conversations you can wait and watch for an opening.


With questions find a Host 🌟 (they will have this star in their profile).


Time to find a new employer! Students click 'Leave Convo'. Next, find a conversation with an Employer 🏢 in their headline and click 'join' on their conversation.


If the conversation room is full you can still join and be in the Audience to listen in to the Employer. You can still ask them questions via the chat.


Group Workshop


Hey everyone! If you have any questions or need any assistance working through the materials find an Instructor 🏛 (they will have this emoji in their profile).


Time to begin the questions! Please pull up your answers to the provided materials and form a conversation with your study partners. To form a conversation click their profile and click 'Start Conversation'.


Question 1: Do you think we will ever achieve world peace? Discuss in your groups.


Time's up! Message your answer to the first question to Benny (Your Instructor).


Trivia Night


See this document for details on executing a Trivia Night on Virtual United.

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